Taking accurate and organized notes is key to staying productive and keeping track of important details during meetings. With AI-powered note-taking apps, you can save time, improve accuracy, and focus more on the conversation instead of writing everything down. In this blog, we’ll explore some of the top AI note-taking apps available—both free and paid—that offer powerful transcription, smart summaries, and seamless integrations. Whether you’re managing team meetings or personal tasks, these tools can help streamline your workflow and boost collaboration.
Table of Contents
Top AI Note-Taking Apps
Otter AI
Otter.ai is an AI-powered note-taking app designed to make capturing and organizing spoken content easy.
Notion AI
Notion AI is an AI-powered note-taking app that helps you write, organize, and manage information more efficiently.
Avoma
Avoma is an AI note-taking app that helps teams capture and organize meeting details easily.
Fireflies AI
Fireflies.ai is an AI-powered note-taking app that helps you record, transcribe, and summarize meetings automatically.
Evernote AI
Evernote AI is an AI-powered note-taking app that helps you organize notes, tasks, and ideas in one place.
Mem
Mem is an AI-powered tool that helps you stay productive by organizing tasks and information efficiently.
Otter.ai
Otter.ai is an AI-powered note-taking app designed to make capturing and organizing spoken content easy. It automatically transcribes meetings, lectures, and interviews in real-time, turning speech into accurate and searchable text. With seamless integration to popular platforms like Zoom and Microsoft Teams, Otter.ai is a valuable tool for professionals and teams who want to save time on manual note-taking and focus on what really matters. Its AI features also provide summaries and insights to help users quickly review key points and action items.
Features
- Recognizes and identifies speakers to show who is talking.
- Uses AI to pick out important keywords.
- Quickly creates summaries with AI.
- Reduces background noise for better transcription accuracy.
- Shows text in real-time during meetings and talks.
- Automatically tags who is speaking.
- Uses AI to create short and clear summaries of long meetings.
- Offers easy-to-use apps for both mobile and web.
- Connects with calendars and video platforms to auto-join and transcribe calls.
- Provides real-time transcription for meetings and lectures.
- Creates notes automatically with key points and action items.
- Works with popular platforms like Zoom and Microsoft Teams.
- Allows users to find specific words or phrases in transcripts.
- Supports teamwork with shared notes and transcripts.
- Uses AI to offer summaries and insights for better productivity.
Pros and Cons
See Also: 8 Best AI Personal Assistants
Notion
Notion AI is an AI-powered note-taking app that helps you write, organize, and manage information more efficiently. It combines notes, tasks, databases, and wikis in one place, making it easy to plan projects, track tasks, and collaborate with your team. The AI features can assist with summarizing notes, generating ideas, and automating repetitive tasks, helping users save time and stay organized. Notion AI is a versatile tool for both personal use and team projects.
Features
- Make custom templates and link your databases to your notes.
- Lets you create and manage databases for projects.
- Built-in tools to organize and prioritize tasks.
- Supports teamwork with shared spaces and notes.
- Offers different templates for tasks like meeting notes and projects.
- Works with apps like Slack and Google Calendar.
- Accessible on multiple devices for easy access.
Pros and Cons
Avoma
Avoma is an AI note-taking app that helps teams capture and organize meeting details easily. It automatically records meetings, turns speech into text, and creates short summaries with key points and tasks. Avoma works with popular platforms like Zoom, Google Meet, and Microsoft Teams, making it simple to keep track of discussions. Its smart features help teams save time, stay on top of tasks, and improve teamwork.
Features
- Works with many conferencing platforms like Zoom, Google Meet, Teams, GoToMeeting, and BlueJeans.
- Helps teams work together on meeting notes and make them better.
- Lets users mark important moments in meetings for easy reference.
- Offers useful insights to boost sales and improve customer relationships.
- Syncs notes and insights smoothly with popular CRM systems like Pipedrive, Copper, Salesforce, HubSpot, Zoho, and Zendesk Sell.
- Organizes meeting talks by topic automatically.
Pros and Cons
See Also: Top 7 AI Tools for Presentation Creation
Fireflies.ai
Fireflies.ai is an AI-powered note-taking app that helps you record, transcribe, and summarize meetings automatically. It works with popular platforms like Zoom, Google Meet, Microsoft Teams, and more, making it easy to capture everything discussed. Fireflies.ai also lets you search through transcripts, highlight important parts, and share notes with your team. Its AI features save time and help you focus on the key points and action items from your meetings.
Features
- Works well with many CRM and team collaboration tools.
- Creates automatic summaries easily.
- Keeps data safe by following call-recording laws.
- Allows adding custom vocabulary.
- Works with Zoom, Google Meet, Microsoft Teams, and others—automatically records and transcribes meetings without needing manual input.
- Creates short and clear summaries with key points and action items after meetings, so you don’t have to read the whole transcript.
- Analyzes conversations to track how much each person talks and the mood of the discussion.
- Offers a shared transcript space where team members can leave comments, pins, or reactions for easy follow-up.
- Uses AI to help you quickly find topics or keywords in past transcripts.
Pros and Cons
See Also: 8 Best AI Tools for Transcription Services
Evernote
Evernote AI is an AI-powered note-taking app that helps you organize notes, tasks, and ideas in one place. It can capture text, images, audio, and web clips, making it easy to keep track of everything you need. With AI features, Evernote can suggest tags, organize notes automatically, and help you find information quickly. It syncs across devices, so you can access your notes anytime, making it a handy tool for both personal and work use.
Features
- Use the Web Clipper to save web content directly into your notes.
- Scan, digitize, and sort paper documents using your phone’s camera.
- Edit notes and tasks instantly and ensure all team members stay updated.
- Lets you create to-do lists and set reminders.
- Syncs notes across devices like phones, tablets, and computers.
- Can read and search handwritten notes.
- Offers templates for meetings, projects, and more.
Pros and Cons
Mem
Mem is an AI-powered tool that helps you stay productive by organizing tasks and information efficiently. It’s perfect for people who want a digital assistant to manage their daily tasks and remember important details.
Features
- Uses AI to help you remember and organize information easily.
- Lets you create and track tasks smoothly.
- Offers AI-based tips based on your habits and activities.
- Syncs data across all your devices for easy access.
- Provides strong privacy settings to keep your data safe.
- Allows you to personalize your workspace as you like.
Pros and Cons
How to choose AI Note-Taking Apps?
Choosing an AI note-taking app can be overwhelming with so many options out there. Focusing on a few key factors can help you pick the right one. Here’s what to look for:
Transcription Accuracy
- An AI note-taker is only useful if it transcribes correctly. Check user reviews and try the app if you can. Accurate notes give clear insights, while inaccurate ones cause confusion and frustration.
Smart Summaries
- No one wants to sift through long notes. A good AI summary feature should turn lengthy discussions into short, clear insights. Look for summaries that capture key points, action items, and decisions without losing context.
Live and After-Meeting Insights
- The best apps work both during and after meetings. Real-time analysis helps keep discussions on track, while post-meeting summaries provide clear follow-ups. This makes teamwork easier and decision-making faster.
User-Friendly Design
- Even the smartest AI tool isn’t helpful if it’s hard to use. Look for a simple and clean interface. The best apps are fast, stable, and easy to navigate—so you can focus on your tasks, not fixing problems.
Faqs
What are AI note-taking apps?
AI note-taking apps use artificial intelligence to transcribe, organize, and summarize notes automatically, saving time and making information easier to manage.
How do AI note-taking apps work?
They use speech recognition to transcribe spoken words and AI algorithms to highlight key points, summarize content, and suggest tags or organization methods.
What are the benefits of using AI note-taking apps?
They save time, improve accuracy, help organize information, and provide smart summaries and insights for better productivity.
Are AI note-taking apps secure?
Most popular apps use encryption and follow security standards to protect your data. It’s best to check the app’s privacy policy for details.
Do AI note-taking apps work offline?
Some apps offer limited offline features, but full functionality like transcription and syncing usually requires an internet connection.
